Key Responsibilities

Maintain accurate accounting records, general ledger, and subsidiary accounts. Prepare monthly financial statements, management reports, budgets, forecasts, and financial analysis. Perform daily bank, customer, supplier, and general ledger reconciliations. Manage accounts receivable and payable, including invoicing, collections, supplier payments, and account statements.

• Process payroll, vendor, casual, and statutory payments.

Ensure compliance with VAT, PAYE, NSSF, SHIF and other applicable statutory obligations. Prepare and submit statutory returns and assist with tax matters and audits. Manage inventory accounting, including stock valuations, cost of sales, margin analysis, physical stock counts, and stock variance investigations. Reconcile inventory records with the general ledger and monitor stock gains and losses.

• Maintain the fixed asset register and asset movement schedules.

Coordinate internal and external audits and provide required financial documentation. Supervise, train, and support accounting staff, bookkeepers, and clerks. Use accounting/ERP systems such as QuickBooks, Sage, Zoho, and Microsoft Excel. Identify financial discrepancies, strengthen internal controls, improve processes, and support cost-saving initiatives. Work closely with sales, procurement, warehouse, and management teams to improve financial and operational efficiency. Maintain proper financial documentation, filing, and confidentiality.

• Perform other duties assigned by management.

Key Reports

Daily: Bank reconciliation and unreconciled items.

Weekly: Sales and gross margin analysis by location; receivables reporting.

Monthly: Income statement, balance sheet, trial balance, bank reconciliations, inventory valuation, stock variance, cost of sales and margin analysis, and management reports.

Annually: Budgets, forecasts, year-end accounts, tax schedules, audit documentation, and fixed asset verification.

Core Requirements

• Degree in Accounting, Finance, Commerce, or related field.

• CPA, ACCA, or equivalent professional qualification preferred.

Experience in accounting, preferably in FMCG, beverage distribution, retail, or trading. Strong knowledge of financial accounting, inventory control, taxation, payroll, and financial reporting.

• Proficiency in accounting software and Microsoft Excel.

Strong analytical, organizational, leadership, and problem-solving skills. High level of accuracy, integrity, confidentiality, and attention to detail.