Salary: 35,000/- per month.

Key Responsibilities

• Check and respond to company emails first thing every morning, prioritizing urgent financial, supplier, and customer matters.
• Accurately record and update financial transactions in Odoo ERP.
• Prepare and process customer quotations, sales orders, invoices, credit notes, receipts, and related documents as required.
• Liaise with the Sales Team to ensure completed works and sales are invoiced accurately and promptly.
• Follow up on pending purchase orders, supplier documentation, deliveries, and related procurement matters.
• Monitor customer accounts and actively follow up on due and overdue payments in line with the company’s credit control procedures.
• Prepare and issue customer statements and maintain accurate accounts receivable records.
• Ensure customer information and account records are complete, accurate, and up to date in Odoo and physical records.
• Carry out and assist with bank, customer, and supplier reconciliations, identifying and reporting discrepancies.
• Maintain proper manual filing and organization of invoices, delivery notes, credit notes, receipts, purchase orders, payment records, and other relevant financial documents.
• Assist in preparing financial reports and schedules required by management and the Accountant.
• Ensure all accounting records and supporting documentation are maintained accurately and are readily available for audit purposes.
• Prepare and file PAYE returns on or before the 20th of every month and maintain proper records of the submissions and payments.
• Prepare and file statutory deductions on or before the 9th of every month, as applicable, and maintain supporting records.
• Maintain confidentiality of company and customer financial information.
• Work closely with the Sales, Procurement, Workshop, and Management teams to ensure smooth financial and administrative operations.
• Perform any other accounting and administrative duties assigned by the Accountant or Management.

Required Qualifications & Skills

• Diploma or certificate in Accounting, Finance, Business Administration, or a related field.
• At least 1–2 years’ experience in an accounting or finance-related position.
• Practical experience using **Odoo ERP **particularly invoicing, sales, purchases, and accounting functions.
• Good computer skills, including proficiency in Microsoft Excel and Word.
• Good understanding of invoicing, accounts receivable, credit control, reconciliations, and basic accounting procedures.
• Knowledge of Kenya Revenue Authority (KRA) and statutory compliance requirements.
• Strong numerical, organizational, record-keeping, and analytical skills.
• Excellent communication and interpersonal skills.
• High level of accuracy, integrity, confidentiality, and attention to detail.
• Ability to work independently, meet deadlines, and effectively coordinate with other departments.