Qualification & Skills

• Bachelor’s Degree in Business Administration, Operations Management, Human Resource Management or a related field.

• Minimum of 2–3 years of experience in administration, office management, facilities management or operational support.

• Experience in administrative operations, facilities, inventory, and vendor coordination.

• Proficiency in ERP systems and Microsoft Office Suite.

• Strong organizational, planning, and problem-solving skills with the ability to manage multiple priorities.

• Excellent communication, stakeholder management, and interpersonal skills.

• Demonstrated ability to work independently, maintain accuracy, and uphold high standards of accountability and professionalism.

Commercial Admin Operations**

• Ensure all branches and Logistic Centres are adequately supplied with operational consumables and materials required for day-to-day activities.

• Ensure monthly ordering and distribution of operational consumables and maintain an updated consumables tracker.

• Conduct monthly admin surveys and share findings with relevant stakeholders.

• Facilitate travel allowances for Regional Sales Representatives and Relievers.

• Facilitate the acquisition and timely renewal of licenses for branches and Logistic Centres.

• Coordinate Food Handlers’ Certificates for branch and Logistic Centre employees.

• Support the Fleet team in obtaining required permits and licenses.

• Ensure compliance with PPE and uniform policies across all commercial employees.

Facilities & Maintenance****

• Oversee the maintenance, cleanliness, and overall condition of all Logistic Centres.

• Coordinate repairs, maintenance requests, and facility improvement projects through the Procurement and Maintenance teams.

• Ensure all commercial facilities meet company hygiene and safety standards.

Finance & Administration** Support**

• Prepare budgets and coordinate commercial department events and activities.

• Track and ensure timely payment of branch rent, utilities, and other recurring operational expenses.

• Ensure invoices are properly approved and submitted to Finance for processing.

• Raise and manage purchase requests and purchase orders through the ERP system.

• Manage and account for the petty cash utilization in accordance with company policies.

Staff Welfare & Employee Support****

• Ensure staff welfare standards across all Logistic Centres align with company expectations.

• Coordinate the supply of cleaning materials, PPE, stationery, drinking water, and other essential operational items.

• Coordinate breakfast provision across all Logistic Centres.

• Support employee engagement and welfare initiatives.

Events & Hospitality****

• Coordinate visits by external stakeholders, investors, executive staff, and other guests to Logistic Centres and branches.

• Support the planning and execution of commercial department events, meetings, and official functions.

Inventory Management****

• Maintain accurate physical inventory records for Victory Logistic Centre stores.

• Ensure inventory transactions are correctly recorded and reconciled within the ERP system.

• Monitor stock levels and coordinate replenishment as required.

Employee Recognition & Awards**

• Coordinate monthly employee recognition and awards programs.

• Organize award presentations and ensure photos and communications are shared appropriately.

• Facilitate the distribution of awards, certificates, newborn gifts, birthday recognitions, and other employee appreciation items to branches and Logistic Centres.