Department

Supply Chain / Operations

Reports To

Deputy General Manager

Location

Kiambu County

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Job Purpose

The Logistics and Warehousing Manager is responsible for planning, coordinating, and controlling all warehousing, inventory, and logistics activities for raw materials, packaging materials, work-in-progress (WIP), and finished macadamia kernel products. The role ensures efficient material flow, inventory accuracy, product traceability, food safety compliance, cost- effective transportation, and timely customer deliveries while supporting production targets and export requirements.

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Key Responsibilities

1. Warehouse Operations Management

 Manage all warehouse activities including receiving, storage, stock movement, packing, dispatch, and inventory control.

 Ensure proper storage of kernels, packaging materials, and finished products.

 Optimize warehouse layout and space utilization for maximum efficiency.

 Implement and maintain FIFO/FEFO stock rotation principles.

 Ensure timely and accurate receipt, verification, and recording of finished goods from processing departments into warehouse inventory systems.

 Maintain clean, organized, and audit-ready warehouses.

2. Inventory Management & Traceability

 Maintain accurate inventory records for kernel, packaging materials, and finished goods.

 Conduct daily, weekly, and monthly stock reconciliations.

 Coordinate cycle counts and annual stock audits.

 Investigate and resolve inventory discrepancies.

 Ensure complete lot traceability from farmer deliveries through processing to customer shipments.

 Generate inventory reports and stock aging analyses for management review.

3. Logistics & Distribution Management

 Manage outbound logistics for local and export shipments.

 Liaise with freight forwarders, shipping lines, transporters, clearing agents, and customers.

 Ensure timely preparation of export documentation.

 Monitor transportation costs and identify opportunities for cost reduction.

 Track deliveries and resolve logistics challenges promptly.

4. Food Safety, Quality & Compliance

 Ensure warehouse operations comply with HACCP, GMP, FSSC 22000, BRCGS, KOSHER, customer requirements, and regulatory standards.

 Maintain full traceability of products and materials.

 Support internal, external, customer, and certification audits.

 Ensure proper handling and storage conditions to preserve product quality.

 Participate in food safety and quality management system implementation.

 Ensure proper pest control, sanitation, and warehouse hygiene standards.

5. Team Leadership & People Management

 Supervise warehouse supervisors and logistics personnel.

 Develop warehouse staff schedules and manpower plans.

 Ensure warehouse personnel are trained on SOPs, food safety, inventory management,

and health & safety requirements.

 Promote a culture of accountability, continuous improvement, and operational excellence.

6. Continuous Improvement & Reporting

 Implement warehouse and logistics KPIs.

 Analyze warehouse performance and identify improvement opportunities.

 Drive initiatives to reduce stock losses, improve inventory accuracy, and enhance operational efficiency.

 Prepare weekly and monthly management reports on inventory, logistics performance, and warehouse operations.

Key Competencies

 Inventory Management

 Export Logistics & Documentation

 Warehouse Operations Management

 Supply Chain Planning

 ERP Systems

 Food Safety &Traceability

 Leadership &Team Management

 Data Analysis & Reporting

 Cost Control & Budget Management

 Problem Solving & Decision Making

 Communication & Stakeholder Management

Qualifications

 Degree in Logistics and Supply Chain Management, Business Administration, International Trade, Procurement and Supply Chain Management, or a related field.

 Certificate in Food Safety Management Systems (HACCP, ISO 22000, FSSC 22000, or equivalent) is desirable.

 Minimum 5 years relevant experience in logistics, warehouse operations, inventory management, or supply chain management within the agribusiness, manufacturing, or export sector.

 Experience in managing export consignments and coordinating shipment logistics.

 Knowledge of local and international export regulations and food safety requirements.