Required Experience & Competencies:

• At least 2 years’ experience working in a busy HR department.

• Degree / Diploma in Human Resource, Business Administration, Business Management or related Field.

• CHRP Certification is an added advantage

• Strong interpersonal skills, high degree of flexibility and team player

• Excellent writing and organizational skills

• Experience working in a multi-cultural environment

• Conversant with word processing, spreadsheet and email computer applications

Talent Acquisition:**

Support the assigned recruiter for the field office with all field office recruitment by: -

• Vacancy posting in internal and external media as appropriate

• Contacting candidates for interview

• Preparation of interview packs

• Contacting referees post interview to support appointment

• Sending unsuccessful candidates interview feedback

• Maintain updated recruitment files for each position recruited

• Support localized incentive/refugee recruitment.

• Updating recruitment trackers for all incentive positions

Talent Management:****

• Ensure that all staff requirements prior to arrival are available

• Ensure all new staff are appropriately enrolled onto the payroll &Employee benefits schemes with the appropriate documentation

• Maintain staff files with all the requisite documentation

• Monitor induction process, ensuring that performance objectives are set and, and that post probation evaluation reviews are submitted on timely basis.

Contract Management:****

• Monitor expiry of Incentive staff LOUs and advise the HR Officer on a timely basis.

• Assist in preparing contracts/LOU’s (Letters of Understanding) for Kakuma Incentive staff i.e. new staff/renewal.

Services and Administration:****

• Maintain a thorough knowledge of IRC personnel policies and assist the Human Resource department in ensuring employee adherence.

• Maintain up to date records (forms, approvals, requisitions) for all field staff in relation to Personnel files, Recruitment, Leave, Training, Performance Management, Benefits, Payroll, Exit

• Close and archive personnel files on timely basis

• Ensure timely submission of monthly timesheets.

• Support the HR Officer in preparation of Incentive/refugee staff Payroll

• Maintaining stationery supplies for HR Office.

HRIS:****

Support the maintenance of all talent acquisition and management processes on Workday HRIS management system.

Reporting:****

Provide weekly/monthly reports to the HR Officer on the status of Personnel files, Leave, Training, Performance Management, Benefits, Payroll

Staff training and Development:****

Facilitate all requests for staff training as approved in the Annual L&D Plan and maintain database of trainings attended.

Separation Process:****

• Coordinate the exit process and ensure finalization of all procedures within one month.

• Ensure timely deletion of staff from insurance benefits.

Safeguarding:**

• Demonstrates a commitment to upholding the highest standards of integrity and professional conduct by preventing any form of abuse, exploitation or harassment. Promotes a safe and respectful environment for clients, colleagues and communities whilst promptly reporting any safeguarding concerns in accordance with IRC policies and procedures.