**Minimum Qualification & Transferable Skills **  

• A bachelor’s degree in business administration, Finance, Economics or relevant field; an advanced degree is preferred.

• Professional accounting certification CPA desirable

• At least 3-5 years of demonstrated professional experience managing grants, subcontracts, procurement and compliance with donor regulations, preferably Donor-funded projects.

• Strong accounting skills and experience, including management of the general ledger, journal entries, payables and balance sheet.

• Demonstrated experience applying clauses and negotiating without heavy management oversight including developing amendments and modifications as a result of negotiations.

• Experience providing capacity-building training to staff partner organizations.

• Strong analytical and computer skills, with emphasis on budget and financial analysis and advanced computer skills in MS Office, particularly excel, are required.

• Fluency in the English Language is required.

• Other required competencies and skills include:

Pre-Award**

• Participate in the Partner Grant Fund solicitation and selection of sub-recipients and subcontracts, working closely with the programme technical team to identify potential areas of support, eligibility and evaluation criteria.

• Work with selected grantees to ensure budgets are in line with program activities and that costs are reasonable, allowable and allocable.

• Conduct due diligence assessments on all grants including feasibility, evaluate environmental requirements and pre-award assessment of financial responsibility to ensure sub recipients have the capacity to comply with the terms of subcontract agreement, is free of conflicts of interest and are eligible organizations.

• Develop financial monitoring plans for partners.

Post-Award****

• Conduct financial monitoring office visits to ensure that the use of funds and the activities performed are in compliance with the terms and conditions of the subcontracts.

• Review sub-recipient/grant reports for accuracy and completeness and regularly monitor their budgets vis-a-vis financial reports

• Review sub-recipient/grant funds requests for accuracy and completeness and process payments/reimbursements as appropriate.

• Maintain complete and accurate files for all sub-recipient/grant files as per the Field Finance Manual.

•  Review and post the financial reports in the system ensuring they are reconciled to subrecipient financial reports regularly.

•  Review status of subcontracts reports ensuring milestones in system are up to date

Close-Out****

• Review final financial reports for accuracy and completeness

• Conduct final funds reconciliation and liquidation of sub-contracts

• Participate in final close out reviews

• Review consortium partners and downstream files to ensure that subcontract records are complete

• Follow up on asset disposition ensuring that all assets purchased by the partners with program funds are disposed of in accordance with donor rules

• Prepare final Close-out checklists and notification to consortium and downstream partners

Finance:****

• Work with Finance Officer to support monthly reconciliation of all balance sheet accounts and do related reclasses and submit monthly reports to Finance and Compliance Director.

• Support daily monitoring of program bank accounts for status of running balances, received funds, rejected payments, and record those timely in the accounting system.

• Support monthly amortization of all prepaid expenses and submit to Finance and Compliance Director for Review and posting.

• Support with preparation of monthly Cash flow

• Process withholding VAT and withholding tax as per KRA regulations

• Being the bank contact person, maintain the bank file, ensuring that all bank information is properly filed and updated.

• Support with processing of payments

• Support with entry of payments and journals into the system

• Support timely processing of all bank payments, fund transfers, as per the payment schedule

• Support counter check of payment documents ensuring that supporting documentation corresponds to the payment request, calculations are correct, and that payment request is duly signed as per the AAM level.

• Any other duty as may assigned.

Others****

• Ensure that program activities comply with Mercy Corps internal policies and procedures, as well as donor rules and regulations and national laws and legislations in Kenya, Ethiopia, Uganda and Somalia.

• Support Finance Officer with other grants or finance sector activities.

• Coordinate expenditure verification and project audits and follow up on management decisions regarding audit findings ensuring these are documented and communicated to the sub recipients

•  Any other relevant duties as may be assigned.

Safeguarding responsibilities **

• Actively learns safeguarding and integrates it into their work, including safeguarding risks and mitigations related to their area of work.

• Practices the values of Mercy Corps including respecting the dignity and well-being of participants and fellow team members.

• Encourages openness and communication in their team; encourages team members to submit reports if they have any concerns using reporting mechanisms e.g., Integrity Hotline and other options.