Gap Recruitment Services Limited is a leading recruitment firm in Kenya where International and local companies find just the right fit talent.Key Responsibilities Manage and coordinate the Senior Manager's daily schedule, meetings, appointments, reminders, and follow-ups. Prepare letters, reports, emails, memos, and other office correspondence accurately and within set timelines. Receive and professionally handle phone calls, visitors, and incoming enquiries. Respond promptly to internal and external communication and ensure matters are directed appropriately. Maintain proper filing systems, office records, and confidential documentation. Manage petty cash disbursement, reconciliation, and accountability. Coordinate office supplies, service providers, errands, and general office support requirements. Ensure the office environment remains clean, organised, presentable, and running efficiently at all times. Follow up on pending tasks and ensure management instructions are executed promptly. Provide dependable day-to-day administrative and coordination support to Senior Management. Required Qualifications & Experience Diploma or Degree in Business Administration, Office Management, Secretarial Studies, or related field. Minimum 3 years' experience in a busy administrative support role. Prior experience supporting senior management or handling front office administration will be an added advantage. Strong computer proficiency in MS Office, email correspondence, and document preparation. Experience managing petty cash and office records. Required Skills & Competencies Exceptional organisational and planning skills Excellent spoken and written communication skills Ability to work under pressure and meet tight deadlines Strong initiative and ability to work with minimal supervision High level of professionalism and personal presentation Mature, dependable, and committed work ethic Strong attention to detail and follow-through Ability to multitask and prioritise effectively Confidentiality, accountability We Are Specifically Looking For Someone Who Is: Naturally organised and structured Quick in execution and responsive Professional and confident in communication Able to think ahead and solve problems Serious, committed, and dependable