Join The UN Career Pool Struggling to break into the UN? Take the first step toward your dream UN career, 3-Day UN Job Challenge. Join Now Here → Administartive Jobs, Jobs in Kenya, Location: Nairobi Job Field: Project & Program Management  Salary Range: KSh 150,000 – KSh 200,000/month Job Role To provide high-level administrative, organizational, and strategic support to the Managing Director (MD). The Executive Assistant ensures smooth day-to-day operations, manages communications, coordinates executive schedules, and facilitates decision-making processes to enhance the efficiency and effectiveness of the MD’s office. Key Responsibilities Executive Support and Administration Manage the MD’s calendar, schedule meetings, and coordinate travel arrangements. Prepare agendas, minutes, and briefing materials for meetings. Handle confidential correspondence and documentation with discretion. Communication and Liaison Act as the primary point of contact between the MD and internal/external stakeholders. Draft, review, and edit communications, reports, and presentations. Ensure timely responses to inquiries and requests directed to the MD’s office. Strategic and Operational Support Assist in monitoring key projects, deadlines, and deliverables. Conduct research and prepare reports to support executive decision-making. Coordinate with departmental heads to ensure alignment with organizational goals. Office Management and Coordination Organize and oversee executive events, workshops, and conferences. Maintain efficient filing systems (digital and physical) for executive records. Ensure smooth workflow and prioritize tasks to maximize productivity. Compliance and Governance Ensure adherence to company policies, procedures, and industry regulations. Support the MD in preparing documentation for board meetings and regulatory submissions. Safeguard sensitive information and uphold corporate governance standards. Qualifications Bachelor’s degree in Business Administration, Communication, or related field Minimum of 5–7 years’ experience in executive support roles, preferably in the oil & gas industry Proven track record of managing high-level administrative functions Professional certification in secretarial or executive assistance (added advantage) Skills and Competencies Strong organizational and multitasking abilities Excellent written and verbal communication skills High level of discretion and confidentiality Proficiency in MS Office Suite and digital collaboration tools Strong interpersonal and stakeholder management skills Ability to work under pressure and meet tight deadlines Strategic thinking and problem-solving capability Professional demeanor and reliability Apply Now Get Unstuck in your career NOW! Join The UN Career Pool Struggling to break into the UN? Take the first step toward your dream UN career, 3-Day UN Job Challenge. Join Now Here → .noborder { border: 0px; } .container { position: relative; width: 100%; height: 0; padding-bottom: 56.25%; } .video { position: absolute; top: 0; left: 0; width: 100%; height: 100%; } How to write a cv in 2026 - CV format for Job Application