The National Drought Management Authority (NDMA) is a public body established by the National Drought Management Authority (NDMA) Act, 2016. It previously operated under the State Corporations Act (Cap 446) of the Laws of Kenya by Legal Notice Number 171 of November 24, 2011. The Act gives the NDMA the mandate to exercise overall coordination over all matters relating to drought risk management and to establish mechanisms, either on its own or with stakeholders, that will end drought emergencies in Kenya.Job Reference NDMA V/No.4/4/2026 Position Summary/ Purpose The Office Administration Function entails:- receive and attend to clients; make appointments; handle correspondences and telephone calls; record dictation in shorthand; typewrite, process data and reprography; maintain office diary; deal with protocols and travel itineraries; ensure good office layout; operate fax machines, manage e-office; plan/organize meetings, workshop/conferences and seminars; undertake administrative work and manage the office; and ensure security of office documents, records and secretarial equipment.  Job Specifications Specific duties and responsibilities will includei. General administration of the office; Typing and formatting correspondences from drafts and manuscripts and ensuring typo-free errors; Preparing responses to routine correspondence; Maintaining an up-to-date office filing system and file movement; Managing the front office to ensure orderliness; Booking and handling official appointments; Maintaining office diary to ensure planned activities are conducted on schedule; Preparing and maintaining an up-to-date office filing system and file movement; Receiving all incoming and outgoing mails in the office; Keeping inventory of all office equipment; Managing office protocol and etiquette; Maintaining a well-organized office layout and cleanliness; Making requisitions of office stationery from stores and ensuring prudent use to minimize wastage; Managing standing imprest issued for purposes of hospitality use in office; Conforming to the NDMA’s procedures of handling official correspondence and file movements; and Adhering to the laid down office administrative personnel regulations, guidelines, and procedures for the smooth running of the offices of the Authority Training, guiding, and supervising secretarial personnel.  Person Specifications For appointment to this grade, a candidate must have: Cumulative service period of six (6) years’ work experience, three (3) of which should have been in the position of Office Administrator Officer I or equivalent; Bachelor’s Degree in any of the following disciplines: Secretarial Studies, Business Office Management or equivalent qualifications from a recognized institution; Bachelor’s Degree in Social Sciences plus a Diploma in Secretarial Studies from a recognized institution or Business Education Single and Group Certificates (BES and GC) Stages I, II and III or Shorthand III (110 w.p.m.); Typewriting III (minimum 50 w.p.m.)/Computerized Document Processing III; Office Management III/Office Administration and Management III; Business English III /Communications II; Commerce II; Office management II/Office Administration and Management III, and Secretarial Duties IIfrom the Kenya National Examinations Council; Certificate in Secretarial Management Course lasting not less than four (4) weeks from a recognized institution; Proficiency in computer application skills; and Shown merit and ability as reflected in work performance and results.  Fulfilled the requirements of Chapter Six of the Constitution of Kenya 2010