Flexi Personnel Ltd is a HR Company that was founded in 2008. It is currently the fastest growing HR firm in Kenya offering a wide range of services including Headhunting and Executive selection, Outsourced Labor management, HR Outsourcing, Outsourced Payroll Management, HR consultancy, Psychometric Assessments and Expatriate Services and relocation support. What makes us a unique Recruitment and Outsourcing Agency in Kenya, and the whole of Africa, is our systematic approach and listening to our clients’ recruitment and payroll needs. We've offered and will continue offering appropriate solutions to our clients. We only forward candidates within the client’s specification. As a Recruitment firm, integrity and value are key elements of our Recruitment, Staff Outsourcing, Payroll Management, and HR Consultancy services. We deliver to our promise to our clients within a 3-day deadline. This is enhanced by our dedicated team of recruitment, screening, and management experts.JOB PURPOSE: The individual will provide both technical and administrative support in the day-to-day implementation of procurement activities by ensuring that goods and services are procured in a timely and cost-effective manner and are availed to user departments in the right quality and quantity. They will serve as the main contact between internal customers and external suppliers. KEY ROLES AND RESPONSIBILITIES: Process all approved purchase requisitions, submit to prospective suppliers and expedite responses for the same. Coordinate travel arrangements for staff and programme guests by making hotel reservations and bookings. Provide administrative support in planning and compiling documentation for the Procurement Committee. Receive and evaluate the quotations submitted by proposed vendors, make recommendations and process local purchase orders (LPO). Provide support in preparing tender documents and floating tenders out to vendors/suppliers. Provide administrative and technical support in negotiating, preparing and implementing vendor contracts. Updating of the vendor database in the financial management system and provide inputs in the preparation of Procurement reports. Provide support in disposal of assets declared either obsolete/no more annually or biannually. Provide the necessary documentation in support of an up to date and accurate record of all procurement processes. Participate in the mentorship and coaching initiatives as per the agreed plans. EDUCATIONAL QUALIFICATIONS AND CAREER EXPERIENCE: A minimum of a Bachelor’s Degree in procurement or a related field from a recognized institution. Must have attained a minimum CIPS Level 5 and an active Member of KISM. Minimum of 3 years of experience in procurement, preferably in a donor funded environment. Demonstratable experience in the use of E-procurement platforms and a very strong proficiency in the use of MS Office applications. Experience working for research organizations is an added advantage Experience handling bulk procurement projects. Core Competencies: Demonstrated high levels of integrity and confidentiality. Excellent interpersonal, verbal and written communication skills. Ability to work with diverse teams and build strong relationships with staff and suppliers. Ability to deliver quality outputs within strict timelines. Strong analytical, negotiation, planning and administrative skills.