In the beginning: it was a quiet day in 1992, seven shareholders got together and formed Tausi Assurance Company limited. The Company opened its doors quietly but confidently for business in 1993 in Westlands, with a Paid up capital of Kshs 20million and a staff of nine. Not many companies in the market have experienced the kind of growth that Tausi has demonstrated since its birth eighteen years ago. During the year 2009, after injection of capital by the shareholders, the company’s paid up capital increased to Kshs 219.9 Million as at December 2008. The company is now fully compliant with the minimum paid up capital requirement of Kshs 300 million. Swan Court is now Tausi Court after the company purchased the building in 2001. Tausi’s total assets stood at Kshs 19.7 million in 1993; this has grown to Kshs. 1.28 billion as at 2009 as against Ksh 1.08 billion as at 2008. Gross premiums of Kshs. 20 million booked in 1993 have grown to over Kshs. 510 Million as at 31st December 2009. The company’s sterling performance during the year 2009 is reflected by the after tax profit of Kshs. 98.4 million recorded for the year 2009 as against a loss of Kshs. 1.8million for the year 2008. On a personal level, Tausi offers domestic package insurance, car insurance, personal accident schemes and even sportsman insurance. And for its business, office, or corporate customers, Tausi can stand in the gap for fire, burglary, marine, workmen’s compensation, public liability, group accident, plate glass, money, motor, fidelity guarantee and many others. Tausi Assurance guarantees stability and reliability with strong support from reinsurers like P.T.A Re., G.I.C of India, Africa Reinsurance Company, East Africa Re and Kenya Re. Our attractive array of services and facilities are engineered to give our clients the best value for their money. Therefore it’s no surprise that Tausi has experienced such a remarkable level of demand for its services in such a short period of time.The Personal Assistant will be responsible for provide administrative and secretarial support to the Managing Director’s Office by managing the MD’s daily calendar and appointments, making arrangements for the board meeting, receiving directors tea or refreshment on the 6th floor board room, coordinating board meetings and travel arrangements, receiving incoming mail on the 2nd floor reception of Tausi Head Office, registering dally appointments and coding incoming mail, organizing board papers and meeting materials, and ensuring efficient communication and a professional environment for directors, visitors, and staff Essential functions Managing the MD’s calendar and travel arrangements; Coordinating the Managing Director’s driver schedule to ensure consistent availability and effective support. Organizing board meetings including directors travel arrangements, allowances and refreshments. Procuring stationery for the MDs office; Organizing travel arrangements for the Managing Director when travelling for official matters; Drafting and dispatching letters and documents relating to matters handled by the MD’s office as well as drafting and dispatching notices of meetings on behalf of the MD’s attendees; Receiving visitors and handling calls to the MD’s Office; Arranging and dispatching full Board Papers including obtaining Board Committee Papers from other departments; Handling conference/seminar bookings for all events for Directors; Assisting in preparation of support material/documents for meetings steered by the MD’s. Facilitating meetings between the MD’s department and various departments within the company; Regularly marking of incoming all mails, including electronic mail addressed to the MD and distributing to relevant staff using the EDMS; Instituting the filing and organizing of documents /letters or any correspondence for the MD maintaining a file opening register and filling system for all physical files after coding; Organizing parking arrangements for visitors and Directors for meetings to be held; Organizing refreshments i.e. tea/coffee for visitors and directors; Decorating MD’s office and Reception area with fresh flowers and keeping the environment clean and conducive for our visitors. Drafting correspondence for MD’s approval Coordinate and manage the planning, procurement, and distribution and Making of hampers for key celebrations, including Eid, Christmas, Easter, and Diwali. Qualifications and Experience Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, Office Administration, or a related field. Professional training in Secretarial Practice or Office Management will be an added advantage. Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). At least 3–5 years’ experience in an administrative or executive assistant role, preferably supporting senior management Personal Attributes and skills Strong organizational and planning skills Pleasant and courteous Personality Excellent written and verbal communication Time management and ability to prioritize tasks Confidentiality and discretion Attention to detail Ability to coordinate meetings and travel arrangements Document management and filing skills Problem-solving and multitasking abilities